Word's Table Function: Transforming Text

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If you have text that is already formatted into rows and columns using tabs, commas, or any other consistent character, you can easily convert it to a table in Word 2013 with just a few clicks.

\n

Existing text must be delimited with a consistent character to separate columns for conversion to succeed. (By "delimited," we mean "separated" using a regular pattern. ) The most common methods of delimiting data are tab stops and commas.

\n

This figure's text, for instance, displays a subset of the data from the preceding exercise formatted as a delimited text file in Notepad (a text editor), with three columns and commas indicating where each column should break.

\n \"image0.jpg\"/ \n
    \n
  1. If you want to work on a document, open it up or make a new one.

    \n
  2. \n
  3. Choose Insert > Table > Convert Text to Table after selecting all of the text in the document.

    \n

    To select every word in the document, just press Ctrl A.

    \n

    As can be seen in the illustration, the Convert Text to Table dialogue box appears.

    \n \"image1.jpg\"/ \n
  4. \n
  5. Click OK

    \n

    A five-column table will appear from the text.

    \n
  6. \n
  7. Put the updated file away for safekeeping.

    \n

    Converting text to a table may fail if the rows do not contain an equal number of delimiters, which can cause unexpected results. Perhaps a tab is missing from your browser, or perhaps you have two tabs side by side.

    \n

    If you made a mistake when marking your columns, press Ctrl + Z to undo the table creation and start over. To make the tabs more visible, you can toggle the display of hidden characters by clicking the Show/Hide () button in the Home tab.

    \n
  8. \n
","description":"

Converting text to a table in Word 2013 is as easy as a few clicks, provided that the text you wish to convert is already formatted into rows and columns using tabs, commas, or some other consistent character.

\n

In order for the conversion to take place, the columns in the original text must be delimited using the same character. (By "delimited," I mean "separated" using a regular pattern. The most typical methods of delimiting data are tab stops and commas.

\n

In this figure, for instance, some of the data from the prior exercise is shown as a delimited text file in Notepad (a text editor), formatted as three columns with commas marking where each column should break.

\n \"image0.jpg\"/ \n
    \n
  1. Activate the file you wish to edit or start a new one.

    \n
  2. \n
  3. Choose Insert > Table > Convert Text to Table after selecting all of the text in the document.

    \n

    To select all of the text in the current document, simply press Ctrl A.

    \n

    As you can see in the image to the right, the Convert Text to Table dialogue box pops up.

    \n \"image1.jpg\"/ \n
  4. \n
  5. Click OK

    \n

    A five-column table will appear from the text.

    \n
  6. \n
  7. Publish the revised document.

    \n

    Converting text to a table may not work as expected if not all rows contain the same number of delimiters. It's possible that one of your tabs is missing, or that you have two tabs side by side.

    \n

    You can delete the table by pressing Ctrl Z, then move the column headers around and create the table again. To make the tabs more visible, you can toggle the display of hidden characters by clicking the Show/Hide () button in the Home tab.

    \n
  8. \n
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At IUPUI in Indianapolis, Faithe Wempen teaches as an adjunct professor. She has written over 150 books on computer technology, and her online technology courses have helped over a quarter of a million people advance their education.

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Dan Gookin has been a tech writer for over 25 years; he is a self-proclaimed "gizmo geek." His DOS For Dummies book, published in 1991, was the first in the For Dummies series and a runaway bestseller. More than 30 languages have adapted Dan's 130+ books. Check out his site at www. wambooli com

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If you already have some text that is separated into rows and columns with tabs, commas, or any other consistent character, then you can convert it to a table in Word 2013 with a few simple clicks.

Any existing text that needs to be converted must have regular column breaks defined by a single character. (By "delimited," we mean "separated" using a regular pattern.) Data is typically separated using tab stops or commas.

Some of the data from the last exercise is displayed in this figure as a delimited text file in Notepad (a text editor), with commas indicating where each column should break.

image0.jpg
  1. Initiate work on the desired file or open a blank one.

  2. Once you've selected all of the text in the document, you can convert it to a table by clicking Insert, Table, Convert Text to Table.

    To select all of the text in the current document, press Ctrl A.

    As can be seen in the figure to the right, the Convert Text to Table dialogue box pops up.

    image1.jpg
  3. Click OK

    The information is formatted in a table with five columns from the text.

  4. Get those edits into the document and save them.

    Converting text to a table may fail if not all rows contain the same number of delimiters, which can cause unexpected results. For instance, you might have two tabs side by side or no tabs at all.

    If you made a mistake when marking your columns, press Ctrl + Z to delete the table. To make it easier to see where the tabs are located, you can toggle the display of hidden characters by clicking the Show/Hide () button in the Home tab.

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