Transform Your Word Document Easily: Convert Text to Table, or Table to Text in Just 3 Clicks!
Microsoft Word is an essential tool for creating documents, reports, and literature works. However, sometimes the formatting can be problematic or inexplicable. The conversion of text to tables or vice versa can be helpful in resolving these formatting problems. This article highlights the simple steps to convert text to table and table to text.
I. Starting Place: Comma (or Tab) Delimited Values
- Often text is separated by different delimiters (e.g., commas, tabs, paragraphs, semi-colons) while being exported from various sources.
- This section explains how to convert comma-separated text to table format.
II. Convert Text to Table
A. How to convert comma-separated text to a table
1. Highlight the block of text.
2. Go to the Insert tab and select the Table dropdown. Select Convert Text to Table.
3. Word will identify the delimiter automatically (if not, it can be changed manually).
4. Press OK, and the table will be created.
B. Styles and Formatting in Tables
- Word offers many options for styles and formatting in the Table Design and Layout tabs.
- These tabs can be accessed by clicking on the table to activate context tabs.
III. Convert Table to Text
A. Why table to text conversion might be necessary
- Sometimes table formatting does not behave as expected in modern versions of Word, or it might not comply with accessibility standards.
- The conversion of tables to text resolves these issues.
B. How to Convert Table to Text
1. Click inside the table to activate the Table Design and Layout contextual tabs.
2. Select the Layout tab.
3. In the Data group, select Convert to Text.
4. Select a separator for each cell.
5. The table will convert to list form, separated by the chosen delimiter.
IV. Admirable Benefits Of Conversion
- By converting text to table or table to text, users can achieve:
A. Professional Layout
- Tables are useful for organizing and presenting information, making it more visually appealing.
- By converting text to tables, users can enhance the professional look of their documents.
B. Better Accessibility
- Table conversion to plain text makes the document accessible to people with disabilities according to the Americans with Disabilities Act (ADA) compliance.
C. Time-saving Solution
- Converting text to table/table to text saves time that could be spent more productively.
Conversion of text to tables or tables to text is effortless, and it enhances the professional look of documents. Microsoft Word offers a variety of formatting options for tables to match the user's specific needs. The conversion also helps to make documents compliant with the ADA. By using these techniques, users can boost productivity.
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