Making an Excel Spreadsheet from Text
PDF, TXT, PNG, JPG, and CSV files are all acceptable formats for your data. Some programs produce documents in PDF format, while others produce text or spreadsheet files (TSV or CSV). Overall, it sounds like you're having trouble transitioning from a Text file to an Excel spreadsheet due to the fact that consolidating data from multiple files can have unexpected results.
Microsoft Excel makes it easy to perform this task repeatedly thanks to its many tools for performing a wide range of operations A TXT file containing a list of items can be imported into Excel and then further processed there.
You'll learn how to make the transition from a text file to an Excel spreadsheet in this article.
- Implementing the Text Import Wizard
- Launching Excel to read the file
Let's take a look at what a text file is before we jump in the water.
Explaining Text Files
It's pretty obvious from the name that a text file simply contains text, without any fancy formatting like italics, bold, or images. Suddenly, a text document with a You can open this file in Notepad or Microsoft Word, or any other text editor that supports the.txt extension. However, if you need to make any additional adjustments, you can always open a text file in Excel.
Let's learn the inner workings:
As was mentioned before, two common approaches exist:
- Simple Import of Text Wizard
- Excel file opens right away
Importing a Text File into Excel with the Text Import Wizard
When it comes to importing data from a text file into a specific location on an Excel spreadsheet, the Text Import Wizard feature may be one of the most helpful tools available.
The import of your text file's data is analyzed by the Wizard program, which then guarantees that it appears exactly as you'd like it to.
To use this app, go to the "From Text" menu, then select the "Get External Data" subheading, and click on the Data tab.
Select the necessary text file to import at a later time.
The Text Import Wizard should now load automatically.
In order to import the text file, please follow these three steps:
Initial configuration may require input into the following areas:
Form of Authentic Data:
When selecting this option, you'll be prompted to specify the criteria by which you'd like your data to be organized into columns. It's up to you to choose between two alternatives:
Select "Delimited" if the contents of your text file are separated by tabs, colons, semicolons, or any other characters.
You should select Fixed Width if the data in each column is uniformly sized.
First Row to Import From:
Start the import process by entering or selecting the first row of data to import.
Where Did This Document Come From?
If your text files use a character set other than UTF-8, such as 437, then select it here. In most cases, the default is appropriate.
The Titles of My Files Are:
It is necessary to verify this field if your Text file's data set includes headers.
If you chose the "Delimited" radio button in the previous step, now is the time to specify the delimiters (such as commas, tabs, semicolons, etc.) that appear in your data. Furthermore, you can designate all data delimiters that follow each other to be treated as a single entity.
At this stage, you can also specify whether or not the text values are enclosed in single or double quotation marks. If you want to specify which values should be aggregated into a single total, you can use what are called "Text qualifiers," which you probably already know about. As an example, the value "Scott, Steve" is treated as a single item, even though a comma delimiter separates the two names.
Once the conversion is complete, a preview of your data's new appearance in the sheet will appear at the screen's bottom. If you chose the Fixed Width option in the previous step, you can now determine the column widths for each individual column. You can insert a new column break in the preview window by clicking on the scale at certain helpful points.
Column breaks are indicated by arrows drawn on lines. To reposition a line break, simply drag it, and to delete it, double-click it.
The data format for each column must be specified after the values have been entered. The column can remain in the Text Import Wizard's default format if that's what you need, or you can change it to General, Text, or Date if you prefer.
Use the preview window to choose the desired column format. Select the column you want to delete and then click the final radio button labeled "Do not import column."
When you click the "Advanced" link, the Advanced Text Import Settings window will appear.
This menu allows you to make some pretty sophisticated formatting selections. Using the Advanced Text Import Settings, you can specify details like the file's decimal place and separators. This is because they need to work with your computer's regional settings.
When you're satisfied with the imported text data's settings, click the Finish button.
When you click the Finish button, the Import Data window will appear.
After selecting the destination, you can import the contents of your text file. If you want to add this information to the current worksheet, select or type in a reference to the cell. In contrast, select the "New Worksheet" radio button if you'd prefer a blank sheet to be created. ”
After selecting OK, Excel will begin copying the file to the specified location.
Opening a Text or CSV File in Excel Through Direct File Open
To import a TXT or CSV file into Excel, follow the same procedures in Excel 2007, 2010, 2013, and 2016.
To access the data, open the necessary Excel spreadsheet and navigate to the tab labeled "Data."
In the Get External Data section, click the "From Text" button.
Select the text or comma separated values (CSV) file you wish to convert, and then click Import.
To proceed, click the "Delimited" tab. A delimiter, as you know, is just a different way of saying that your TXT file uses tabs and your CSV file uses commas to separate and group data.
Click the Next button when you're ready to continue.
Select the delimiter that will aid in creating distinct columns of data in the Data preview field. To convert a TXT file to an Excel spreadsheet, select "Tab," while converting a CSV file requires "Comma."
If the column header contains more than one word, selecting the "Space" option may divide the column into two or more parts.
Select the Next option to proceed.
To complete, select the "Finish" tab.
Then, under "Worksheet," type "=$A$1" into the first field. Using this feature, you can rest assured that your spreadsheet's data will always begin in Row 1, Column A. A file import error may occur if there is a blank row in the sheet.
The OK button must be clicked.
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