How to Easily and Quickly Convert Excel to PDF

  • Spreadsheets in Google Drive

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When it comes to data, Excel files are ideal for everything from organization to analytics. On the downside, Excel isn't the best platform for collaboration. Spreadsheets can be a convenient tool for organizing and managing data, but their bulk can be a burden when sharing large datasets with others. However, if you want to save your Excel data in a more portable format, PDF is your best bet. The best file to share due to its universal compatibility. Thankfully, converting Excel documents to PDF format is a simple and fast process.

You'll find a number of different approaches to making the Excel-to-PDF transition here. You'll start by discovering how to make a PDF file from your Excel workbook. Adjusting your page setup for a single-page PDF version of your Excel workbook is also covered. In the end, you'll find out how to use Adobe Acrobat's PDF Maker and the Adobe DC add-in in Excel to export your work to PDF format.

It's the most common method for converting an Excel file to PDF. If you want to keep both the original file and a PDF, it might be better to use "Save As" instead of "Save."

This approach works best in the desktop version of Excel. In addition, you don't even need a converter to go from Excel to PDF.

Excel can be saved as a PDF on both Windows and macOS, so let's take a look at that.

For Windows, Save Excel as PDF

Steps below are compatible with Microsoft 365, Office 2021, Office 2019, and Office 2016:

  1. Firstly, save a copy of your spreadsheet by going to File > Save As or File > Save a copy in your workbook.
  2. 2) Select "Browse" from the menu.
  3. 3. Choose "PDF" from the "Save as type" menu.
  4. Click "Options" Select from the following options for "Publish what":
  • Complete Workbook Means: Export the Entire Workbook to PDF
  • To only create a PDF version of the sheets that contain data, select "Active sheet(s)"
  • Create a PDF file from the highlighted area (the "Selection")
  1. 5 Exit the "Options..." menu by clicking "Ok."
  2. Save the updated PDF by clicking the "Save" button.

Head on over to the Microsoft Support page if you need help with an older version of Office, like Office 2010.

The Mac procedure is strikingly similar to the Microsoft one:

  1. 1. Select Save As from the File menu.
  2. 2. Pick a location to store your document.
  3. Three, pick "PDF" from the "File format" menu.
  4. 4. Choose an alternative from the following:
  • To save a complete "worksheet" in PDF format, select "Worksheet."
  • A PDF version of the current sheet can be saved by clicking "Sheet."
  • To "select," highlight data, and then download it as a PDF, click "Save."
How to Convert Excel to PDF Quick Easy Save as PDF Mac
How to Save an Excel File as PDF on a Mac

You can now access your Excel file in PDF format. Depending on the size of your data, you may find that the columns are spread out across multiple pages of the PDF, which makes it more difficult to read. Let's check out the obvious answer to this problem.

Methods for creating single-page PDFs from Excel documents

Just change the "Page setup settings" so that your Excel file is exported as a single page.

  1. Initiate page configuration by selecting File > Page setup...
  2. 2. Choose "Fit to" under "Scaling."
  3. Third, increase the value of "Pages in width" by one and "Tall" by one.
  4. The fourth step is to choose the "Ok" button.
How to Convert Excel to PDF Quick Easy Scaling PDF Page Setup
How to Scale PDF Pages Quickly and Easily from Excel
  1. 5. Go to the Save As menu in the main menu.
  2. Choose "PDF" as your file format, then tweak the other options to your liking.  
  3. Lastly, hit the "Save" button.
How to Convert Excel to PDF Quick Easy Save as PDF Mac
Excel to PDF Conversion Made Simple Using the Mac OS X "Save as PDF"

In the updated version of the worksheet (shown below), the data is condensed onto a single page for your convenience.

How to Convert Excel to PDF Quick Easy Excel to PDF in one page
A One-Page Guide to Converting Excel to PDF

It may be more challenging to export an Excel file as a PDF when using the online Excel app. The latest iteration of the web-based Excel app no longer includes an "Export" button.

Either follow the above steps to convert your Excel file to PDF, or save your Excel file as a copy by selecting File > Download a copy. Fortunately, Adobe Acrobat provides the perfect tool for turning your Excel workbook into a PDF formatted document directly from the web app. Any desktop app can benefit from this feature.

If you don't have a paid Adobe Acrobat subscription, you can't use the Acrobat PDF Maker. Acrobat will be a button in Excel if you have this.

Learn how to combine multiple Excel spreadsheets and data sources into a single master file, either manually or automatically.

How to Combine Multiple Excel Files Into One
  1. To begin: 1. Select the ACROBAT button from the toolbar.
  2. After that, you need to click the "Make a PDF" button.
  3. Click "Convert to PDF," specify the sheets you want to convert, and then give your PDF a name.
  4. After deciding where to store your PDF, click the "Save" button.

The PDF can be opened in Adobe Acrobat Reader, where additional tools allow you to make changes, sign it, or add comments.

Use the Adobe Cloud Documents add-on to transform Excel into PDF format.

I have Adobe Creative Cloud but I don't have the Adobe Acrobat software. Excel's Adobe DC plug-in allows you to easily transform your spreadsheets into PDFs.

  1. Simply type "Adobe" into the search bar and click on "Adobe Acrobat for Microsoft Word, Excel, and PowerPoint" Just hit the plus sign. Now you should see the tool to the right of the "Home" button.
How to Convert Excel to PDF Quick Easy Adobe Acrobat Excel add in
Excel to PDF: Acrobat's Excel add-in makes the process painless and fast.
  1. 2. Select the plug-in by clicking on it; a new window will appear below.
  2. Identify the PDF by name Select the "Convert" button.
  3. Create a PDF from your Excel spreadsheet 4.
How to Convert Excel to PDF Quick Easy Adobe Document Cloud Create PDF
Easily Convert Excel Files to PDF with Adobe Acrobat Pro and the Cloud

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The majority of Excel users will eventually need to know how to export their workbooks to PDF in order to share their data with others, so instruction in this area is widely available. Assuming you have Excel, saving your xlsx documents to PDF and other formats. An intelligent tool like Adobe Acrobat, which is compatible with all versions of Excel and has additional features to personalize your PDFs, may be preferable, though.

In this article, you will learn how to use Adobe tools to convert Excel files to PDFs, how to change the page setup settings so that your entire spreadsheet fits on a single page, and how to save a copy of your Excel as a PDF.

In search of further spreadsheet-related wisdom Check out some of our most recent pieces:

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